工程部秘书 POMEC Divisional Secretary

Job Requirement:
1. Bachelor degree or above.
2. Smooth communication skill both in English and Chinese.
3. Good skill in computer.
4. Sense of responsibility and confidentiality.
5. Patient and happy to learn.
主要职责
Main Duties:
为部门总监提供行政支持，确保酒店的政策、标准和流程得以执行。
Provides administrative support to Division Head and ensures the implementation of hotel policies, standards, and procedures as they apply to the administrative functions.
根据部门总监的要求查找文件和信函。
Locates and attaches appropriate file correspondence to be answered by Division Head.
打字、存档和更新所有部门内的私人的和保密的资料
Types, files, and upkeeps all private and confidential matters related to the department.
设置一个系统的高效的存档系统，包括印刷品及电子资料，做到可迅速查找。
Sets up a systematic and efficient filing system, both for hardcopies as well as all electronic data, that enables quick retrieval.
确保所有的文件持续即使更新。
Ensures all files are kept up-to-date at all times.
为部门总监出席的会议准备所有的相关资料，包括营运会议、行政委员会议、部门会议及其他特设会议。
Prepares the relevant materials for all meetings attended by the Division Head: Daily Operations Meeting, Executive Committee Meetings, Departmental Meetings and ad hoc meetings.
接听来电给予来电者信息，或转接电话。
Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls.
复印信函或其他印刷品。
Makes copies of correspondence or other printed matters.
打字，做会议纪要，起草信函，存档以及跟进和撰写信函。
Types, takes dictation and minutes, draft letters, files and traces and composes correspondence.
监督和维护总监办公室的区域。
Monitors and maintains the proper appearance of the Division’s office area.
维护组织文件。
Maintains organised files.
阅读日常往来信函。
Reads and routes incoming mail and outgoing correspondences.
通过快递员寄发邮件。
Handles outgoing mails by courier.
提交总监的费用报销给总经理批准。
Submits Executive Assistant Manager – Sales and Marketing’s expense claim to General Manager for approval.
处理月度办公用品的采购和库存。
Handles monthly requisition of stationeries/general and stores.