行政办公室秘书 Executive Secretary

Job Purpose工作目的
To assist the General Manager of the hotel and responsible for composing and working on all correspondence, and setting up filing system in Executive Office.
协助区域总经理管理酒店，负责酒店行政办文件、信件撰写和处理，建立和完整行政办的档案系统；根据悦榕集团指引，负责可持续发展项目，完成可持续发展相关报告。
KEY RESULT AREAS
主要工作职责
1. Report directto General Manager.
直接向总经理汇报。
2. To coordinateand follow up with all other departments in all job assignment by GeneralManager.
协调及跟进总经理给各部门分配的工作。
3. To be aconfidential translator for all documents to and from General Manager.
担当机密翻译者并完成总经理指派的所有翻译工作。
4. To deal withhotel computer system; dealing with and assisting in the negotiations of allcontracts--suppliers, entertainment, contractors, etc.
处理酒店电脑系统，处理并协助完成所有包括供应商、宴请、承包商等合同的谈判。
5. To keeprecords, control and scheduling appointments for General Manager.
记录、管控和安排总经理指派的任务。
6. To takeminutes of morning briefing and to handle all personal affairs for the GeneralManager.
完成早会会议记录并处理总经理私人事务。
7. To be able toexercise initiative and work with confidential information of Executive Office.
能够主动处理行政办的各项机密文件及事项。
8. Arrangingbusiness trip for General Manager.
负责总经理的差旅形成安排。
PERSONAL SPECIFICATION
个人能力描述
• Resilience/Assertiveness弹性/自性
• Coaching/counseling skills辅导/建议能力
• Proactive主动性
• Diplomacy – must be able to build up close, respected relationships with management team交际-必须能与管理团队建立紧密的、互相尊重的的关系
• Patience容忍性
• Open minded – dealing with cultural differences开放的思维-处理文化差异
• Good English Language and local Language skills良好的本地及英语语言能力
• Strong organizational skills优秀的组织能力
• Ability to develop motivational strategies具备建立有激励性策略的能力
• Ability to work a personal computer操作个人计算机能力
• Thorough knowledge of Hotel operations 全面了解酒店运营
• Proven track record in hotel of similar standard in similar capacity within Asia/Pacific在亚太地区同品牌酒店有相应的工作经历
In possession of all faculties
拥有所有主要能力