宴会活动助理 Events Assistant

Position Purpose
The role primarily supports the Senior Events Executive in deliveringall Harrods China events, as well as landing HQ brand events across thebusiness unit, including but not limited to The Harrods Tea Rooms, Harrods TheResidence, Harrods Own Lable and Harrods.
You will assist in executing various types of events such as brandingevents, member events, co-branding initiatives, trade events, and private hire events.
You will be involved in and support all aspects of event management—fromplanning, creative concepts, production, and execution to post-event reporting.Once events are approved, you will ensure they proceed according to scheduleand that all operational and administrative tasks run smoothly among allstakeholders.
Principal Accountabilities
The focusof this role is to provide operational support to the Line Manager and assistin the smooth delivery of multiple events from planning to wrap-up, ensuringthey meet Harrods’ standards and are executed efficiently.
The roleinvolves completing a variety of tasks requiring clear communication, excellentorganizational skills, and attention to detail. The Events Assistant must workwell under pressure to ensure the seamless running of events .
· Assist with liaising with internal teams, brandpartners and agencies to support event planning and execution.
Prepare and control event schedules and timelines, highlighting key dates and deadlines Support the preparation of event briefs, proposals, and operational plans, ensuring all necessary documentation is complete and up to date Aid in coordinating logistics, deliveries, and collections related to the event Support with obtaining approvals and necessary sign-offs from relevant departments, including health & safety, landlord, and authorities Assist in the compilation of risk assessments and safety documentation, ensuring compliance and timeliness Maintain communication with line manager and internal stakeholders to relay updates and assist in progress reporting Help coordinate suppliers and internal teams on the day of the event to ensure smooth execution Provide onsite support during events as required, troubleshooting issues and ensuring the event runs according to plan Support line manager with delegated tasks and project-related activities, including assisting in meetings and follow-up actions Contribute to post-event activities, including reports and feedback collection Research event trends in the market and provide insightful suggestions and approaches. Collate cross department data for post event reporting Prepare quarterly and annual reports, providing insightful data to support future events strategies and overall business planning Late night and occasional weekend shifts required Travel within the Great China is required.
Key Performance Indicators (KPI’s)
Strong organisation and planning skills Excellent written and verbal communication abilities, a good team player Proactive attitude and initiative Ability to prioritise tasks effectively and meet deadlines Attention to detail, highly organized, and efficient in task execution