Loss Prevention Executive Assistant 防损部行政助理

. To organize the administrative facilities of the Security Department.
2. Assist in the day to day record keeping of the department activities. To safeguard the Security Manager’s confidential files from access by others.
3. Responsible for typing /copying reports, memos, facsimiles and routine correspondence as directed by the Security Manager or his delegate
4. Responsible for taking minutes of meetings, typing and distribution of same
5. Prepares stationery requirements / requisitions and keeps control of all stationery
6. Responsible for maintaining trace file, follow up file and arranging appointments, for the Security Manager.
7. Responsible for maintaining an updated filing system in the Security Department.
8. Keep an accurate log of accident report and safety report received and completed.
9. Responsible to keep a file of “Backed Up” computer diskettes
10. To be responsible for the safe evacuation of important documentation /diskettes in the event of an emergency.
11. Responsible for the office space being clean and tidy at all times
12. Responsible for compliance with the Hotels Health and Safety Policy.
13. Performs related duties and special projects as assigned
14. To maintain strict confidentiality
15. Reports to the Security Manager or in his absence, the Assistant Security Manager
16. Interacts and cooperates with others in the Security Department.
17. Interacts and cooperates with other departments as appropriate.
18. To adhere to all the established polices, procedures and regulations in Security
19. Perform other duties as may request by Security Manager.
20. Report completed on time attendance.
1. 组织安排保安部的后勤设备
2. 对办公室的日常工作进行记录，保护保安部经理的绝密文件不被其他人接触
3. 在保安部经理或保安部代表的指导下负责打印 / 复印报告，备忘录，传真文件和日常的通讯联络
4. 负责做会议纪要并打印分发
5. 负责领取文具并控制浪费
6. 为保安部经理管理好档案并且安排约会
7. 为保安部保存更新的档案系统。
8. 对已收到的事故报告单和安全隐患报告保 存精确的记录
9. 负责备份文件
10.在出现紧急事件时，负责抢救重要的文件和磁盘
11.负责办公区域随时保持清洁有序
12.遵循酒店的健康和安全条例
13.按照安排完成相关的工作和特殊项目
14.遵循保密守则。
15.向保安部经理汇报，在保安部经理外出时，向助理保安部经理汇报
16.和保安部其他员工进行沟通合作
17.适当地和其他部门进行沟通合作。
18.在安保方面必须按照已有标准，程序和规定执行。
19.按照保安部经理要求完成其它工作
20.按时完成考勤报表